Last update: July 22, 2025
Applies to the domain: https://icd2026.com
- Data Controller
The data controller is:
ICD Italian District – ICD2026 Event
Email: info@icd2026.com
Data Processing Contact: Prof. Mauro Labanca - Purposes of Data Processing
We collect and process your personal data for the following purposes:
Responding to contact requests submitted via forms;
Managing registrations for the ICD2026 event;
Sending event-related communications and updates;
Handling accommodation and related service bookings (if applicable);
Fulfilling administrative, accounting, and legal obligations related to the event;
Ensuring website functionality and improving the user experience (via cookies and analytics).
- Types of Data Collected
We may collect the following types of data:
Identification data: name, surname, email address, phone number;
Browsing data: IP address, browser type, operating system, visit duration;
Technical data collected via cookies (see section 7);
Sensitive data, only if necessary (e.g. dietary requirements), for organizational reasons.
- Methods of Processing
Data will be processed both electronically and manually, in accordance with principles of lawfulness, fairness, transparency, and confidentiality. Adequate technical and organizational measures are adopted to ensure data security and integrity. - Legal Basis for Processing
Processing is based on:
Your explicit consent (e.g. registration, cookie acceptance);
The performance of a contract or pre-contractual measures (e.g. event participation);
Legal obligations (e.g. tax and billing requirements);
The legitimate interest of the Data Controller (e.g. event promotion, cybersecurity).
- Data Retention
Sensitive data (e.g. dietary needs, passport information) will be deleted after the event’s conclusion.
Other personal data will be retained for up to 7 years to comply with fiscal and legal obligations.
Data processed for promotional purposes will be retained until consent is withdrawn. - Cookie Policy
What are cookies?
Cookies are small text files stored in your browser when visiting a website. They enhance your browsing experience, allow certain functionalities, and collect analytics data.
Types of cookies used:
Technical cookies: strictly necessary for the proper functioning of the website.
Analytical cookies (anonymized): used to gather aggregated, non-personal statistical data.
Third-party cookies: from services such as Google Analytics, YouTube (for embedded videos), Google Maps, and social plugins (e.g. Facebook, Instagram).
Cookie consent and management
When you first visit the site, a cookie banner will appear allowing you to:
Accept all cookies,
Reject non-essential cookies,
Customize your cookie preferences.
You can change or revoke your consent at any time via the “Cookie Settings” link on the website.
To manage cookies directly in your browser:
Chrome guide
Firefox guide
Safari guide
- Data Sharing
Your data may be shared only with:
Service providers involved in organizing the event (agencies, hotels, transportation partners);
Technical partners (hosting, mailing, analytics platforms);
Authorities when legally required.
All third parties are bound by data processing agreements (DPAs) in compliance with the GDPR.
- Extra-EU Data Transfers
If data is transferred outside the European Economic Area (EEA), this will only occur when appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission. - Your Rights
Under the GDPR, you have the right to:
Access your personal data;
Request correction or deletion;
Restrict or object to processing;
Request data portability;
Withdraw your consent at any time;
To exercise your rights, contact: info@icd2026.com